Offers to purchase ("Offers") the Board owned property (the "Property") known as Sun Parlor Junior School, is 492 Maidstone Ave W, Essex, ON N8M 2H2, will be received at 451 Park St West, Windsor ON N9A 5V4 Attention: Shelley Armstrong, in a sealed envelope, up to 2:00 p.m. (Eastern Standard Time ("EST")) (the "Closing Time"), on October 10, 2025 (the "Closing Date").
1.0 Information for Bidders
1.1 Offers received after the Closing Time will not be considered and will be returned unopened (unless the address of the offeror does not appear upon the outside of the envelope, in which case the Board will open the envelope for purposes of determining the address of the offeror).
1.2 An offeror who has already submitted an Offer may submit a further Offer at any time up to Closing Time. The last Offer received shall supersede and invalidate all Offers previously submitted by that offeror.
1.3 There will be no public opening of the Offers received. Information concerning the Offers received will not be published by the Board.
1.4 The Board shall have complete discretion as to whether to accept or reject any or all Offers for whatever reasons it may, in its absolute discretion, consider appropriate. The Board has a statutory obligation to sell the Property at fair market value. Among other considerations, the Board will consider the offers it receives in relation to such obligation. The Board reserves the right to negotiate with any offeror and, in the event negotiations with that offeror fail, the Board reserves the right to approach and negotiate with any other offeror.
1.5 Set out below, under the heading "Related Files", is a link to the Form of Offer which the Board requires offerors to submit in the event they are interested in the Property.
1.6 Also set out below are links to additional information regarding the Property, namely the Designated Substances Plan and Property Fact Sheet. Offerors are advised that no representations or warranties, whatsoever, are made by the Board as to the accuracy or completeness of any such information. It is the responsibility of each offeror to satisfy itself as to the condition of the Property and all other aspects thereof.
1.7 Questions concerning the Property must be submitted here. Questions received and the Board's responses may be published on the Board's website, prior to the Closing Time; provided that, the Board reserves the right to: decline to respond to any question received; not publish any question received; and/or paraphrase or edit any question received, in its complete discretion. Questions received after 5:00 p.m. (EST) on October 3, 2025, will not be published and will not be responded to. No responses will be published after 12:00 noon (EST) on October 8, 2025.
1.8 Any offeror who contacts or attempts to contact Board personnel or Trustees concerning the Property (other than in the manner specified in section 2.6 hereof), prior to the Closing Time, may be excluded from the sale process and their Offer may be rejected.
1.9 THE ACCEPTANCE OF AN OFFER. IS SUBJECT TO THE APPROVAL OF THE BOARD'S TRUSTEES.
1.10 The building(s) located on the Property will be available for viewing on October 1, 2025 at 10:00 a.m. The building(s) shall not otherwise be made available for viewing by interested offerors prior to the Closing Time and interested offerors should not attempt to contact the Board for such purposes. It is the responsibility of each offeror to satisfy itself as to the condition of the Property and all other aspects thereof. No claim shall be allowed at any time after submission of an Offer that there was any misunderstanding of the terms and conditions of this tender. Failure to make the necessary examinations or investigations shall not be accepted: as an excuse for any default on the part of the Offer to fulfil in every detail all the requirements of this tender and their Offer; or, as a basis for any claims whatsoever for an extension of time in any circumstance.
2.0 Requirements at Time of Closing
2.1 CONTENTS OF SUBMISSION
IN ORDER TO BE CONSIDERED, OFFERS MUST BE SUBMITTED AS FOLLOWS:
2.2 Hand delivered in a sealed envelope to 451 Park Street West, Windsor ON Attention: Shelley Armstrong on a weekday (which is not a civic or statutory holiday), between 8:30 a.m. and 12:00 noon (EST) or between 1:00 p.m. and 4:30 p.m. (EST); and, in any case, prior to the Closing Time. The name and address of the offeror should appear on the outside of the envelope containing the Offer. Offerors are required to submit two fully executed copies of their Offer, in the Form of Offer provided below under the heading "Related Files". Variation of the terms contained in the Board's prescribed Form of Offer, in the first instance, may result in the rejection of that Offer. For purposes of certainty, neither facsimiles nor photocopies of Offers will be accepted or considered. Furthermore, offerors who choose to use a courier service for purposes of delivering their Offer, do so at their own risk
2.3 While it is understood that Offerors may want to attach conditions to any Offer they may submit, it is anticipated by the Board that the Form of Offer itself will not be amended and that any such conditions would be attached by way of schedule(s) to the Offer.
2.4 If an offer is accepted, the purchaser will be required to provide a deposit within ten days of acceptance by wire transfer to Harrison Pensa LLP, otherwise the offer will be null and void.
3.0 Other
3.1 REAL ESTATE COMMISSIONS
The Board will not pay any commissions to any real estate agents in connection with the sale of the Property. To the extent that an offeror has retained the services of a real estate agent for purposes of submitting an Offer, any amount alleged to be owed to such agent shall be the sole responsibility and liability of such offeror.
3.2 ZONING AND OFFICIAL PLAN
Offerors are responsible for satisfying themselves as to the zoning and permitted uses of the Property. The Board makes no representations or warranties with respect to same.
3.3 FIRE AND SECURITY MONITORING EQUIPMENT
Offerors should know that the Board maintains the equipment (the “Equipment”) listed in the “Fire and Security Monitoring Equipment” link below under the heading “Related Files” at the Property for purposes of fire and security monitoring. In order to allow the Board to continue the associated security features on the completion date for the sale of the Property (the “Completion Date”) Offerors will be required to acknowledge and agree that: (i) the equipment will be allowed to remain on the Property until the end of the first business day after the Completion Date; (ii) the equipment is and will remain the property of the Board; and, (iii) the successful offeror will cooperate in good faith to allow the Board to access the Property to remove the Equipment on the first business day following the Completion Date. See Section 9 in the Form of Offer provided below under the heading “Related Files”.
4.0 Frequently Asked Questions
What is the Property “zoned”?
It is the responsibility of interested parties to conduct such investigations as they consider appropriate regarding the Property, including any applicable by-laws, zoning and heritage designations and the implications thereof. The Board will not provide any representations or warranties with respect to same.
Is a survey of the Property available?
If available, a survey of the property will be made available to the successful offeror, without representation or warranty as to the accuracy thereof.
When will I know if my offer was accepted?
The Board will notify the successful offeror of the Board’s acceptance of its offer should the Board choose to accept one of the Offers received. At such time as the successful offeror provides its deposit (as contemplated in the attached Form of Offer), the Board will then notify those parties whose offers were not accepted that their offer was not accepted.
Sun Parlor Designated Substance Management Plan